To assist the units with this requirement, University Procurement Services has created a template and accompanying instruction: The analysis should be attached to the requisition as an internal attachment.Ī cost analysis should be done if a price analysis cannot be done. UG requires that for federal awards $150,000 and greater with no price competition, you will need to do a cost analysis with profit evaluation.Ī price analysis should be considered first by either: You should contact University Procurement Services Help Desk if there is any question. Award specifically identifies item/person and price.Comparable to price sold to federal government.The estimate should be attached to the requisition as an internal attachment. You will need to do an independent price/cost estimate prior to bid solicitation for federal awards, to comply with one of the UG requirements. We are responsible for conducting the Formal Bid process for all single purchases $150,000 and greater, including federal award purchases, however there are some areas that will be your responsibility, including items in the RFX Intake Form. Special Considerations for federal award Purchases $150,000 and Greater No Bid Solicitations – Waiver of Bid Request Form.Purchase $150,000 and greater – RFX Intake Form.Purchases $10,000 - $149,999 – Informal Bid Intake Form.Purchases under $10,000 – incorporated in How to Make a Purchase.For any purchase $10,000 and greater, the applicable forms and accompanying documents MUST be attached as an internal document to the requisition. Rutgers has implemented University Procurement Services written policies and procedures to align with UG, and has created checklists based on purchase amount to assist units with UG compliance and University requirements. All expenditures utilizing federal award funds are allowable in accordance with 45 CFR Part 75 (Uniform Administrative Requirements, Cost Principles and Audit Requirements for HHS Awards). ![]() ![]() The standards are laid out in sections 200.317-200.326 of the CFR Title 2, Part 200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Uniform Guidance guidelines is meant to combine, update, and supersede the OMB Circulars and federal guidelines, including A-21, A-110, and A-133. As a result, Rutgers became compliant with UG standards by July 1, 2018, a requirement in order to remain eligible to receive federal funds. The bulk of Uniform Guidance came into effect on December 26, 2014, but much of the guidelines that impact University Procurement Services were delayed. Please contact Supply Chain for assistance in the bidding process or completing a Sole Source justification form.Uniform Guidance (UG), is the set of rules and regulations that governs the administration of federally funded projects during its lifespan. Competitive bidding is required for products or services with an aggregate total value of $250,000 or greater for vendors not under contract with the College.(Download this document to make editable. Examples of justifications include inadequate competition, a public exigency or emergency, or a federal awarding agency's authorization. ole Source Justifications are required when only one supplier can provide the goods or services needed. ![]() For additional information, please review the procurement Quick Reference Guide.
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